In an effort to maintain quality assurance of the accountability results, schools and districts have the opportunity to correct errors that may affect the calculations of school performance scores and subgroup component determinations. As part of this data certification process, schools and districts may request changes to various student-level rosters such as assessment, graduation cohort, and accountability-related bonus points. The modified student records, along with attached supporting documentation, are then submitted for review to the state. The following factors are critical to the success of such a complex procedure:
Districts must follow security protocols to ensure the safety and security of student information as well as have a clear understanding of the rules regarding the modification of student records.
Changes to student records must be logged, including the original, modified and finalized values, to provide transparency.
Continuously recorded communication and document exchange must be maintained throughout this process.
The Education Data Review and Certification Software (EDRC) is a powerful web-based system that facilitates the certification of raw student-level data by providing a secure environment, progress tracking capabilities, easy correspondence between the various stakeholders, and a robust reporting system.